Executive Assistant to Arena GM

Milwaukee Bucks

Full Time
Milwaukee Bucks
Milwaukee, WI

Job Details

Position Summary:

Under the leadership of the Arena General Manager, the Executive Assistant will perform administrative duties and provide executive-level support; assist in the day-to-day operations of the Milwaukee Bucks Arena Co.  front office and work on special projects as assigned.

Position Responsibilities:

  • Communicate with high level contacts both inside and outside the company such as vendors, clients and ownership
  • Compose, type, and prepare correspondence, memos, meeting minutes, presentations, confidential materials, etc. of the highest quality
  • Manage, plan, and organize heavy calendaring for meetings, conference calls, and events
  • Coordinate travel arrangements including flights, hotels and car service as requested and prepare detailed itineraries
  • Monitor incoming mail 
  • Perform general office duties, i.e. expense reports, check requests, DocuWare approvals, answer phones, copy, scan, etc.
  • Handle comp ticket requests and send to appropriate business contacts
  • Handle sensitive and confidential information
  • Manage internal and executive ticket requests for arena events

Qualification Requirements:

  • Minimum of two year degree in Business Administration or five years in equivalent work experience as Executive Assistant
  • Basic knowledge/understanding of risk management
  • Computer literacy within a Windows environment
  • Strong customer relations and communications skills (verbal and written) and experience in project/process supervision
  • Past experience working in entertainment/live events preferred
  • Articulate, proactive and forward thinking
  • Judgment to independently handle a variety of administrative details and confidential matters with the highest level of integrity 
  • Outstanding organizational skills
  • Capable of managing multiple priorities in a dynamic, ever-changing, and stress-filled environment
  • Valid driver’s license
  • Must be bilingual (Spanish)

 

 

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