Executive Assistant, Legal

Miami HEAT

Full Time
Miami HEAT
Miami, FL

Job Details

Overview of the Job: Provide secretarial and administrative support for the Executive VP and General Counsel.  Also provide support for special projects and assist Basketball Operations with administrative support as needed, including contract copies, distribution both internally and externally.  Duties include but are not limited to: Answer/route telephone calls, taking messages as necessary, perform call screening. Prioritize and distribute incoming and outgoing mail. Create, organize and maintain the department’s electronic and paper files and maintain accurate document filing. Take verbal dictations.  Draft, edit and finalize letters and correspondence. Prepare/edit presentations or documents utilizing Microsoft Office Products such as Excel 2016, Word 2016, and Power Point 2016. Use Adobe Acrobat Pro to scan, edit and prepare documents. Maintain calendars and schedule appointments using Outlook 2016. Maintain discretion for high level personal information while determining urgent situations. Assist Basketball Operations with administrative support as needed. Assist other administrative assistants and executives when needed. Maintain high level of confidentiality in all aspects of departmental activities. Coordinate conference calls, coordinate with daily calendar, make travel arrangements and expense reconciliation.  Review formatting and comparison reading of contracts. Research, review and process approved invoices for outside counsel, as well as track departmental spending against the appropriate budgets. Prepare reports, special projects and related activities, as needed. Project management-complete projects as directed. Provide administrative support to file applications with the appropriate governmental authorities and track approvals, releases and other relevant documents to ensure proper compliance with federal, state or local rules, licensing and/or permitting requirements, as applicable. Copy, label, help organize and transmit production documents. Facilitate record keeping for corporate books and annual filings. Interact with the NBA and the NBA Coaches Association related to administration matters as needed. Provide administrative support for County compliance initiatives and related issues.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP

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